Contracts Admin - Healthcare

Hours: Monday - Friday, 8AM to 5PM

Skills Required:

• Organised

• Confident

• Pro-active

• Due diligent / Accurate

• Efficient in Microsoft Word, Excel and Outlook

• Have good people skills and be able to manage engineers

Job Duties:

• Preferably experience of working within a challenging Service & Maintenance related environment, however this is not essential.

• Preferably experience in using and understanding a CAFM system.

• Ability to Co-ordinate, administrate and manage reactive and PPM works in line with strict Contract and Company performance measures.

• Adept in PPM related items ensuring Assets, Schedule, Scope of Works, Inclusions/Exclusion items are undertaken via our CAFM system.

• Provide dedicated support to the Contract Manager for all contracts and works matters, communicating frequent and detailed feedback on works progress or queries.

• Ability to work under pressure to achieve required Client + Contract Service Level.

• To demonstrate excellent standards of due diligence when auditing all core company and client reports, to ensure that we remain compliant, and works can be invoiced in a fluid manner.

• Adaptable to a variety of works and contract demands.

• Have a logical and organised method to the 100% completion of all works.

• Able to prioritise and multi-task to a high level, whilst achieving strict deadlines.

• Able to liaise with Engineer’s and Sub Contractors and ensure standards of works are maintained and communication of progress and issues are escalated.

• IT literate in all Microsoft packages especially Word and Excel - in order to produce detailed Excel and Word reports.

• Ability to work overtime if and when required.

• Custodian of ensuring invoicing of all works are completed within Artic timeframes and fully transparent.

• Be the focal point for ensuring PPM’s are raised with monthly hrs tracked and closed with applicable updates checked with the Contract Manager.

• Raise all quotes, as per costing sheet from Contract Manager